Jun 8, 2026

Mayor and Council Regular Meeting Agenda · 7 recorded votes · Present at roll call: Sarchet, Savage, Dvorak, Hill, Otis · Absent: none listed

All votes

Every vote in the official minutes, in agenda order. Routine items on this meeting (1): adjournment. Full minutes for the whole Jun 8, 2026 meeting (saved copy)

• Vote 1Approval of Agenda MOTION: A motion was made by Otis to pull Consent Item 5p and move to a Business Item, with no secondPassed 4–1 · No: Otis · Minutes, p. 1 · Full page →
• Vote 2Consent agenda (24 items, approved in one vote)Passed 4–1 · No: Otis · Minutes, p. 2 · Full page →

  What this means: Consent agenda. A list of routine items the council approves together in one vote, without separate discussion. Any member can ask to pull an item out for its own vote.

  24 consent items

  1. With no second
  2. City Council Meeting Minutes for May 26, 2026
  3. City Council Work Meeting Minutes for May 26, 2026
  4. City Council Special Closed Meeting Minutes for May 26, 2026
  5. Claims listing June 8, 2026
  6. Receive and file Special P&Z Commission Meeting Minutes for June 3, 2026
  7. Receive and file May 2026 City Manager Report
  8. Receive and file May 2026 Parks & Recreation Report
  9. Receive and file May 2026 Water Department Report
  10. Receive and file May 2026 Fire Department Report
  11. Receive and file Engineering updates memo
  12. Approve Server Replacement for City Hall and Police department · Full page →
  13. Approve Medical Director Contract Renewal
  14. Approve Twelve-month Tobacco permit for Casey’s #1144 effective July 1, 2026
  15. Approve Twelve-month Class C Retail Alcohol License effective June 24, 2026, for Waters Edge
  16. Resolution amending City Fee Schedule to include Lot Tie attorney’s fees · Full page →
  17. Resolution to approve Flock Camera license renewal
  18. Resolution approving pay app #20 in the amount of $72,825.67 for the Polk City Tower Project $72,825.67
  19. Resolution approving Change Order No. 1 in the amount of -$14,110.00 and Pay App #2 in the amount of $4,143.43 for Polk City Junction Trail Phase 7 $14,110
  20. Resolution approving Pay App#2 in the amount of $243,157.03 for Polk City Junction Trail - Phase 1 $243,157.03 · Full page →
  21. Resolution approving Pay App #3 in the amount of $182,810.08 for the Polk City Sump Pump Collector Project $182,810.08 · Full page →
  22. Resolution approving Change Order No. 1 in the amount of - $16,038.31 and Pay App #3 in the amount of $18,592.70 for 2026 Street Repairs $18,592.70
  23. Resolution approving construction drawings for Antler Ridge Plat 5
  24. Resolution Consenting to Collateral Assignment of Development Agreement
• Vote 3Business Items a. Motion: approve the First Reading and waive the Second and Third reading and place on final passage Ordinance 2026-1100 amending Chapter 69 Parking Regulations,…Carried unanimously · Count only · Minutes, p. 2

  What this means: Waiving readings. An ordinance normally gets three votes at separate meetings. Waiving readings skips the later votes so it can pass sooner. In Iowa that takes a larger majority than a normal vote.

• Vote 4Approve Resolution approving the amended Preliminary Plat Four Seasons PolkCarried unanimously · Count only · Minutes, p. 2 · Full page →

  What this means: Plat. A map that divides land into lots, streets and easements. A preliminary plat is the proposed layout. A final plat is the official version that gets recorded with the county.

• Vote 5Approve Resolution approving moratorium on city’s Economic Development Incentive PolicyPassed 4–1 · No: Sarchet · Minutes, p. 2 · Full page →

  What this means: Resolution. A formal council decision, usually made in one vote. It approves a specific action, such as a contract, plan or policy, without changing the city code.

• Vote 6Approve Resolution awarding contract for city- wide Sidewalk Repair programCarried unanimously · Count only · Minutes, p. 2

  What this means: Bids and contracts. For public construction, the city approves plans and a cost estimate, takes bids, then awards the contract, usually to the lowest responsible bidder.

• Vote 7Adjourn at 6:30 pmCarried unanimously · Count only · Minutes, p. 2

  What this means: Adjourning. The routine vote that ends the meeting.