Jun 22, 2026

Mayor and Council Regular Meeting Agenda · 11 recorded votes · Present at roll call: Sarchet, Dvorak, Hill, Otis · Absent: Savage

All votes

Every vote in the official minutes, in agenda order. Routine items on this meeting (3): agenda, adjournment. Full minutes for the whole Jun 22, 2026 meeting (saved copy)

• Vote 1Approval of Agenda Motion: approve the agendaCarried unanimously · Count only · Minutes, p. 1

  What this means: Approving the agenda. A routine first vote that sets the list of items for the meeting.

• Vote 2A. Mayor Karsjen opened the Public Hearing on the Polk City Regional Park Phase 1 Bids at 6:01 p.m. City Clerk Lawton said the notice was published June 12, 2026, and no written…Carried unanimously · Count only · Minutes, p. 1

  What this means: Public hearing. A set time at a meeting when anyone can speak to the council about a proposal before it decides. Hearings are required by law for some actions, such as budgets, rezoning and borrowing.

• Vote 3Approve Resolution awarding contract to Graphite Construction Group for General Construction and Landscaping contingent on review by the City AttorneyCarried unanimously · Count only · Minutes, p. 1

  What this means: Bids and contracts. For public construction, the city approves plans and a cost estimate, takes bids, then awards the contract, usually to the lowest responsible bidder.

• Vote 4Approve Resolution awarding contract to Graphite Construction Group for Site Grading and Utilities contingent on review by the City AttorneyCarried unanimously · Count only · Minutes, p. 1

  What this means: Bids and contracts. For public construction, the city approves plans and a cost estimate, takes bids, then awards the contract, usually to the lowest responsible bidder.

• Vote 5Approve Resolution awarding contract to Iowa Athletic Field Construction Company for Field Construction contingent on review by the City AttorneyCarried unanimously · Count only · Minutes, p. 1

  What this means: Bids and contracts. For public construction, the city approves plans and a cost estimate, takes bids, then awards the contract, usually to the lowest responsible bidder.

• Vote 6Approve Resolution awarding contract to Van Maanen Electric Inc. for Electrical and Low Voltage contingent on review by the City AttorneyCarried unanimously · Count only · Minutes, p. 1

  What this means: Bids and contracts. For public construction, the city approves plans and a cost estimate, takes bids, then awards the contract, usually to the lowest responsible bidder.

• Vote 7Approve Resolution awarding contract to Smart Concrete Solutions for Parking, Sidewalks, and Trail Paving contingent on review by the City AttorneyCarried unanimously · Count only · Minutes, p. 1

  What this means: Bids and contracts. For public construction, the city approves plans and a cost estimate, takes bids, then awards the contract, usually to the lowest responsible bidder.

• Vote 8Approve Resolution awarding contract to Alliance Paving, LLC for Road Paving contingent on review by the City AttorneyCarried unanimously · Count only · Minutes, p. 2

  What this means: Bids and contracts. For public construction, the city approves plans and a cost estimate, takes bids, then awards the contract, usually to the lowest responsible bidder.

• Vote 9V. Approve Twelve-month Tobacco permit for Tournament Club of Iowa effective July 1, 2026 Motion: approve the consent agenda itemsCarried unanimously · Count only · Minutes, p. 2

  What this means: Consent agenda. A list of routine items the council approves together in one vote, without separate discussion. Any member can ask to pull an item out for its own vote.

• Vote 10Business Items a. Motion: approve Resolution approving Central Iowa Water Works (CIWW) Amendment to the 28E/28F AgreementCarried unanimously · Count only · Minutes, p. 2

  What this means: 28E agreement. An agreement under Iowa Code chapter 28E that lets governments share services, costs or facilities.

• Vote 11Adjourn at 6:39 pmCarried unanimously · Count only · Minutes, p. 1

  What this means: Adjourning. The routine vote that ends the meeting.