Jul 13, 2026

Mayor and Council Regular Meeting Agenda · 7 recorded votes · Present at roll call: Sarchet, Savage, Dvorak, Hill, Otis · Absent: none listed

All votes

Every vote in the official minutes, in agenda order. Routine items on this meeting (2): agenda, adjournment. Full minutes for the whole Jul 13, 2026 meeting (saved copy)

• Vote 1Approval of Agenda Motion: approve the agenda with a modification to agenda Consent Item 6x. that should read “Resolution approving Change Order No. 1 in the amount of $19,710.00…Carried unanimously · Count only · $33,232.20 · Minutes, p. 1

  What this means: Change order. An approved change to a construction contract the city already signed. It can raise or lower the price, or change the work or the schedule.

• Vote 2Z. Resolution approving contract and bond for Polk City Regional Park Phase 1 BP-02 for Graphite Construction Group aa. Motion: approve the consent agenda itemsCarried unanimously · Count only · Minutes, p. 2

  What this means: Bonds and notes. Borrowing. The city sells bonds or notes to raise money now for projects and repays it with interest over years. General obligation (GO) debt is repaid from property taxes.

• Vote 3A. Big Creek Schoolhouse Repairs i. Motion: approve Resolution approving Sill Plate & Foundation RepairCarried unanimously · Count only · Minutes, p. 2

  What this means: Resolution. A formal council decision, usually made in one vote. It approves a specific action, such as a contract, plan or policy, without changing the city code.

• Vote 4Approve repairs including asbestos testing and dais removal not to exceed $20,000 but to not approve south addition demolitionCarried unanimously · Count only · $20,000 · Minutes, p. 2
• Vote 5B. Acquisition of Easements Necessary for Construction of the Polk City Regional Park and Polk City Junction Trail on Property Owned by the North Polk Community School District…Carried unanimously · Count only · Minutes, p. 2

  What this means: Easement. A right for the city or a utility to use part of someone’s land for a set purpose, such as pipes or access. The owner keeps the land.

• Vote 6Approve Resolution to approve public utility easement along NE 7th StreetCarried unanimously · Count only · Minutes, p. 2

  What this means: Easement. A right for the city or a utility to use part of someone’s land for a set purpose, such as pipes or access. The owner keeps the land.

• Vote 7Adjourn at 6:45 pmCarried unanimously · Count only · Minutes, p. 1

  What this means: Adjourning. The routine vote that ends the meeting.