Aug 10, 2026

Mayor and Council Regular Meeting Agenda · 8 recorded votes · Present at roll call: Sarchet, Savage, Dvorak, Hill, Otis · Absent: none listed

All votes

Every vote in the official minutes, in agenda order. Routine items on this meeting (3): agenda, adjournment. Full minutes for the whole Aug 10, 2026 meeting (saved copy)

• Vote 1Approval of Agenda Motion: approve the agenda with modification to Consent item 6s. to reflect a corrected “not to exceed amount” of $56,141Carried unanimously · Count only · $56,141 · Minutes, p. 1

  What this means: Approving the agenda. A routine first vote that sets the list of items for the meeting.

• Vote 2A. Mayor Karsjen opened the Public Hearing on the Amendment to the City's Capital Improvement Plan at 6:06 p.m. Deput City Clerk Merritt said the notice was published July 31,…Carried unanimously · Count only · Minutes, p. 1

  What this means: Public hearing. A set time at a meeting when anyone can speak to the council about a proposal before it decides. Hearings are required by law for some actions, such as budgets, rezoning and borrowing.

• Vote 3Approve Resolution to approving the Amendment to the City’s Capital Improvement PlanCarried unanimously · Count only · Minutes, p. 1

  What this means: Capital improvement plan. A multi-year list of planned big projects, such as streets, buildings and equipment, with estimated costs. Projects on it still need their own approvals.

• Vote 4I. Resolution to approve public utility easement located within the Regional Park Motion: approve the consent agenda itemsCarried unanimously · Count only · Minutes, p. 2

  What this means: Easement. A right for the city or a utility to use part of someone’s land for a set purpose, such as pipes or access. The owner keeps the land.

• Vote 5B. Cooperative Services Agreement with Polk County for HMA Overlay on NE 118th Ave. i. Motion: approve Resolution to approve Cooperative Services Agreement with Polk County for…Carried unanimously · Count only · Minutes, p. 2

  What this means: Resolution. A formal council decision, usually made in one vote. It approves a specific action, such as a contract, plan or policy, without changing the city code.

• Vote 6C. Amendment to Post Closing Development Agreement with a private party i. Motion: approve Resolution to approve amendment to Post Closing Development Agreement with a private…Carried unanimously · Count only · Minutes, p. 3

  What this means: Development agreement. A contract between the city and a developer that spells out what each side will do. It may include required building value, deadlines, public improvements or incentives.

• Vote 7D. Engineering Services Agreement for 2027 Street Repairs Project i. Motion: approve Resolution to approve Engineering Services Agreement for 2027 Street Repairs ProjectCarried unanimously · Count only · Minutes, p. 3

  What this means: Resolution. A formal council decision, usually made in one vote. It approves a specific action, such as a contract, plan or policy, without changing the city code.

• Vote 8Adjourn at 7:11 pmCarried unanimously · Count only · Minutes, p. 1

  What this means: Adjourning. The routine vote that ends the meeting.