Aug 24, 2026

Mayor and Council Regular Meeting Agenda · 8 recorded votes · Present at roll call: Sarchet, Savage, Dvorak, Hill, Otis · Absent: none listed

All votes

Every vote in the official minutes, in agenda order. Routine items on this meeting (2): agenda, adjournment. Full minutes for the whole Aug 24, 2026 meeting (saved copy)

• Vote 1Approval of Agenda Motion: approve the agenda with modification to Consent item 6u. to reflect a corrected description “Resolution approving Change Order No. 2 in the amount of…Carried unanimously · Count only · $13,568 · Minutes, p. 1

  What this means: Change order. An approved change to a construction contract the city already signed. It can raise or lower the price, or change the work or the schedule.

• Vote 2U. Resolution approving Change Order #2 in the amount of $5,801.00 and Pay App #2 in the amount of $57,500.63 $13,568.00 for the Polk City Junction Trail - Phase 4, Phase 5, and…Carried unanimously · Count only · $57,500.63 · Minutes, p. 2

  What this means: Change order. An approved change to a construction contract the city already signed. It can raise or lower the price, or change the work or the schedule.

• Vote 3Business Items a. 510 S. 3rd Street Request for Proposals i. Motion: acknowledge the review of proposals received for 510 S. 3rd StreetCarried unanimously · Count only · Minutes, p. 2
• Vote 4Approve the resolution of intent to dispose of city-owned property located at 510 S. 3rd Street and setting the time and place to conduct a public hearingPassed 4–1 · No: Otis · Minutes, p. 2 · Full page →

  What this means: Public hearing. A set time at a meeting when anyone can speak to the council about a proposal before it decides. Hearings are required by law for some actions, such as budgets, rezoning and borrowing.

• Vote 5B. Resolution to approve Plat of Survey for Antler Ridge Plat 3 i. Motion: approve Resolution to approve Plat of Survey for Antler Ridge Plat 3Carried unanimously · Count only · Minutes, p. 2

  What this means: Plat. A map that divides land into lots, streets and easements. A preliminary plat is the proposed layout. A final plat is the official version that gets recorded with the county.

• Vote 6C. Plat of Survey for 215 E Grimes St. i. Motion: approve Resolution to approve development agreement and restrictive covenant, subject to final reviewCarried unanimously · Count only · Minutes, p. 2

  What this means: Development agreement. A contract between the city and a developer that spells out what each side will do. It may include required building value, deadlines, public improvements or incentives.

• Vote 7Approve Resolution to approve Plat of Survey for 215 E Grimes StCarried unanimously · Count only · Minutes, p. 2

  What this means: Plat. A map that divides land into lots, streets and easements. A preliminary plat is the proposed layout. A final plat is the official version that gets recorded with the county.

• Vote 8Adjourn at 6:45 pmCarried unanimously · Count only · Minutes, p. 1

  What this means: Adjourning. The routine vote that ends the meeting.