Sep 28, 2026

Mayor and Council Regular Meeting Agenda · 13 recorded votes · Present at roll call: Sarchet, Savage, Dvorak, Hill, Otis · Absent: none listed

All votes

Every vote in the official minutes, in agenda order. Routine items on this meeting (4): agenda, adjournment. Full minutes for the whole Sep 28, 2026 meeting (saved copy)

• Vote 1Approval of Agenda Motion: approve the agenda with a modification to remove Public Hearing item 4c which will be rescheduled to be heard at a Special City Council meeting on…Carried unanimously · Count only · Minutes, p. 1

  What this means: Public hearing. A set time at a meeting when anyone can speak to the council about a proposal before it decides. Hearings are required by law for some actions, such as budgets, rezoning and borrowing.

• Vote 2A. Mayor Karsjen opened the Public Hearing for receiving bids on the 2027 Street Repairs Project at 6:03 p.m. City Clerk Lawton said the notice was published September 18, 2026,…Carried unanimously · Count only · Minutes, p. 1

  What this means: Public hearing. A set time at a meeting when anyone can speak to the council about a proposal before it decides. Hearings are required by law for some actions, such as budgets, rezoning and borrowing.

• Vote 3Approve Resolution adopting Plans, Specifications, Form of Contract and Construction CostCarried unanimously · Count only · Minutes, p. 1

  What this means: Bids and contracts. For public construction, the city approves plans and a cost estimate, takes bids, then awards the contract, usually to the lowest responsible bidder.

• Vote 4Approve Resolution making Award of Construction Contract to Brothers ConcreteCarried unanimously · Count only · Minutes, p. 1

  What this means: Resolution. A formal council decision, usually made in one vote. It approves a specific action, such as a contract, plan or policy, without changing the city code.

• Vote 5Approve Resolution approving Construction Contract to Brothers ConcreteCarried unanimously · Count only · Minutes, p. 1

  What this means: Resolution. A formal council decision, usually made in one vote. It approves a specific action, such as a contract, plan or policy, without changing the city code.

• Vote 6B. Mayor Karsjen opened the Public Hearing on the proposed expansion of the city’s Urban Renewal Plan at 6:22 p.m. City Clerk Lawton said the notice was published September 16,…Carried unanimously · Count only · Minutes, p. 1

  What this means: Public hearing. A set time at a meeting when anyone can speak to the council about a proposal before it decides. Hearings are required by law for some actions, such as budgets, rezoning and borrowing.

• Vote 7Approve Resolution to Declare Necessity and Establish an Urban Renewal Plan Amendment for the Polk City Area II Urban Renewal AreaCarried unanimously · Count only · Minutes, p. 1

  What this means: Tax increment financing (TIF). Within an urban renewal area, the extra property tax from rising values can be set aside for a period of years to pay for projects or incentives in that area, instead of going to the usual taxing bodies.

• Vote 8L. Resolution Authorizing Internal Advance for Funding of Urban Renewal Project (The Greater Des Moines Partnership Economic Development Support Program) Motion: approve the…Carried unanimously · Count only · Minutes, p. 2

  What this means: Tax increment financing (TIF). Within an urban renewal area, the extra property tax from rising values can be set aside for a period of years to pay for projects or incentives in that area, instead of going to the usual taxing bodies.

• Vote 9A. Second Reading of Ordinance 2026-1200 amending Chapter 105.5 Open Burning Restricted Motion: approve the Second Reading of Ordinance 2026-1200 amending Chapter 105.5 Open…Carried unanimously · Count only · Minutes, p. 2

  What this means: Ordinance readings. An ordinance is a local law. In Iowa it is usually voted on at three separate meetings (first, second and third reading) before it passes. Each reading is one of those votes.

• Vote 10B. First Reading of Ordinance 2026-1400 amending Chapter 7.3 Accounting Motion: approve the First Reading of Ordinance 2026-1400 amending Chapter 90 Customer DepositsCarried unanimously · Count only · Minutes, p. 2

  What this means: Ordinance readings. An ordinance is a local law. In Iowa it is usually voted on at three separate meetings (first, second and third reading) before it passes. Each reading is one of those votes.

• Vote 11Waive the 2nd and 3rd ReadingsCarried unanimously · Count only · Minutes, p. 2

  What this means: Waiving readings. An ordinance normally gets three votes at separate meetings. Waiving readings skips the later votes so it can pass sooner. In Iowa that takes a larger majority than a normal vote.

• Vote 12C. Resolution approving Antler Ridge Amended Preliminary Plat Motion: approve Resolution approving Antler Ridge Amended Preliminary PlatCarried unanimously · Count only · Minutes, p. 2 · Full page →

  What this means: Plat. A map that divides land into lots, streets and easements. A preliminary plat is the proposed layout. A final plat is the official version that gets recorded with the county.

• Vote 13Adjourn at 6:40 pmCarried unanimously · Count only · Minutes, p. 1

  What this means: Adjourning. The routine vote that ends the meeting.