Oct 12, 2026

Mayor and Council Regular Meeting Agenda · 12 recorded votes · Present at roll call: Sarchet, Savage, Dvorak, Hill, Otis · Absent: none listed

All votes

Every vote in the official minutes, in agenda order. Routine items on this meeting (3): agenda, adjournment. Full minutes for the whole Oct 12, 2026 meeting (saved copy)

• Vote 1Approval of Agenda Motion: approve the agendaCarried unanimously · Count only · Minutes, p. 1

  What this means: Approving the agenda. A routine first vote that sets the list of items for the meeting.

• Vote 2A. Mayor Karsjen opened the Public Hearing on Economic Development Grant Agreement with a private party, L.C., at 6:04 p.m. City Clerk Lawton said the notice was published…Carried unanimously · Count only · Minutes, p. 1

  What this means: Public hearing. A set time at a meeting when anyone can speak to the council about a proposal before it decides. Hearings are required by law for some actions, such as budgets, rezoning and borrowing.

• Vote 3Approve Resolution approving Economic Development Grant Agreement with a private party, L.CCarried unanimously · Count only · Minutes, p. 1

  What this means: Resolution. A formal council decision, usually made in one vote. It approves a specific action, such as a contract, plan or policy, without changing the city code.

• Vote 4Z. Resolution approving Pay App #1 in the amount of $52,645.65 for the Polk City Regional Park Phase 1 Project, Contract BP04 with Van Maanen Electric aa. Motion: approve the…Carried unanimously · Count only · $52,645.65 · Minutes, p. 2

  What this means: Pay application. A contractor’s request to be paid for work finished so far on an approved project. Cities often hold back a share, called retainage, until the job is complete.

• Vote 5A. Third and Final Reading of Ordinance 2026-1200 amending Chapter 105.5 Open Burning Restricted Motion: approve the Third and Final Reading of Ordinance 2026-1200 amending…Carried unanimously · Count only · Minutes, p. 3

  What this means: Ordinance readings. An ordinance is a local law. In Iowa it is usually voted on at three separate meetings (first, second and third reading) before it passes. Each reading is one of those votes.

• Vote 6B. First Reading of Ordinance 2026-1500 repealing Ordinance 2016-2900 Providing for the Division of Taxes Levied on Taxable Property in the Deer Haven Urban Renewal Area Motion:…Carried unanimously · Count only · Minutes, p. 3 · Full page →

  What this means: Ordinance readings. An ordinance is a local law. In Iowa it is usually voted on at three separate meetings (first, second and third reading) before it passes. Each reading is one of those votes.

• Vote 7Waive the 2nd and 3rd ReadingsCarried unanimously · Count only · Minutes, p. 3

  What this means: Waiving readings. An ordinance normally gets three votes at separate meetings. Waiving readings skips the later votes so it can pass sooner. In Iowa that takes a larger majority than a normal vote.

• Vote 8C. First Reading of Ordinance 2026-1600 deleting Property from the Tax Increment Financing District for the Polk City Area II Urban Renewal Area of the City of Polk City, Iowa,…Carried unanimously · Count only · Minutes, p. 3 · Full page →

  What this means: Ordinance readings. An ordinance is a local law. In Iowa it is usually voted on at three separate meetings (first, second and third reading) before it passes. Each reading is one of those votes.

• Vote 9Waive the 2nd and 3rd ReadingsCarried unanimously · Count only · Minutes, p. 3

  What this means: Waiving readings. An ordinance normally gets three votes at separate meetings. Waiving readings skips the later votes so it can pass sooner. In Iowa that takes a larger majority than a normal vote.

• Vote 10C. Resolution to approve the Economic Development Plan with Greater Des Moines Partnership Motion: approve Resolution to approve the Economic Development Plan with Greater Des…Carried unanimously · Count only · Minutes, p. 3

  What this means: Resolution. A formal council decision, usually made in one vote. It approves a specific action, such as a contract, plan or policy, without changing the city code.

• Vote 11D. Resolution to approve Change Order #1 in the amount of $34,830.29 for 2027 Street Repairs Motion: approve Resolution to approve Change Order #1 in the amount of $34,830.29 for…Carried unanimously · Count only · $34,830.29 · Minutes, p. 3

  What this means: Change order. An approved change to a construction contract the city already signed. It can raise or lower the price, or change the work or the schedule.

• Vote 12Adjourn at 6:46 pmCarried unanimously · Count only · Minutes, p. 1

  What this means: Adjourning. The routine vote that ends the meeting.